Office Multifunction Copiers and Printers

No, traditionally a printer only prints digital files while a copier only duplicates paper documents. Today's office equipment blurs this line — multifunction printers (MFPs) integrate printing, copying, scanning, and faxing into a single device, which is why most businesses now use one all-in-one system instead of separate machines.

It depends on cash flow and usage duration. Purchasing suits long-term, stable needs and full ownership; leasing spreads costs over time with easier upgrades; renting offers short-term flexibility for temporary projects. Southern Office Machines tailors invoicing and offers all three options so you can choose what best fits your budget.

Sharp MFPs use the Sharp Security Suite, featuring 256-bit AES encryption, up to 7-times data overwriting, intelligent network access controls, and optional Common Criteria or Commercial Certified Data Security Kits. These layered protections help meet corporate, government, and healthcare compliance requirements for sensitive document handling.

Managed Print Services monitors your entire print fleet, automating meter readings, toner replenishment, and device optimization. Since unmanaged printing can exceed 3% of annual revenue, MPS helps businesses control costs, enforce usage rules, and reduce downtime through proactive, scheduled maintenance.

Yes, Sharp MFPs support Cloud Portal Office integration, allowing remote document access, scanning-to-cloud, and mobile printing from virtually any device. This is especially useful for hybrid and mobile workforces that need secure access to shared files outside the traditional office.

Southern Office Machines offers monthly, quarterly, or annual maintenance agreements, plus time-and-materials service. Support includes on-site visits by factory-trained technicians, remote troubleshooting via LogMeIn Rescue, automated meter reading, and toner auto-replenishment to minimize downtime and keep equipment running at peak performance.