How Much Do Copiers Cost?

Yes, standalone copiers are available, though most modern office equipment is sold as multifunction printers (MFPs) combining print, copy, scan, and fax in one unit. Southern Office Machines offers both dedicated copier configurations and full MFPs, letting you choose the exact functions your business needs via purchase, lease, or rental.

Sharp is a leading brand known for reliable performance, advanced 256-bit AES data security, and Common Criteria Certified security kits suited to corporate, government, and healthcare environments. Southern Office Machines partners directly with Sharp, offering factory-trained technician support and a full range of new and refurbished models to match any budget.

Copier costs vary widely by print speed, color capability, and security features, and pricing is provided on a quote basis. Southern Office Machines offers purchase, lease, and rental options with a lowest-price guarantee, along with volume and custom pricing tailored to your industry and monthly print volume.

Key cost drivers include print speed (pages per minute), color versus black & white capability, security features like AES encryption and Data Security Kits, paper handling capacity, and whether the unit is new or refurbished. Managed Print Services, maintenance agreements, and toner replenishment plans also influence total cost of ownership.

Leasing typically lowers upfront costs and includes predictable monthly payments plus maintenance, making it attractive for businesses wanting to preserve capital or upgrade equipment regularly. Purchasing costs more initially but eliminates ongoing lease fees long-term. Southern Office Machines evaluates total cost of ownership to recommend the most budget-appropriate option for your business.

Maintenance costs depend on print volume and service plan type. Southern Office Machines offers monthly, quarterly, or annual maintenance agreements, plus time-and-materials service, covering toner auto-replenishment, automated meter readings, and factory-trained technician support to keep unmanaged printing costs—which can exceed 3% of annual revenue—under control.