Best Office Printers 2026

For general office work, a Sharp Multifunction Printer (MFP) is typically best since it combines printing, copying, scanning, and faxing in one device. These units support cloud access, mobile printing, and managed print services, helping teams handle everyday document tasks while keeping costs and maintenance centralized.

Sharp Color MFPs rated 25-70 pages per minute are the top choice for high-volume color printing, offering full-color output, advanced finishing compatibility, and cloud integration. They're built for corporate marketing departments and workgroups that need fast, high-quality color documents on demand.

It depends on your cash flow and usage needs. Purchasing suits businesses wanting long-term ownership, leasing offers lower upfront costs with predictable payments and upgrade flexibility, and renting works well for short-term or seasonal needs. Southern Office Machines offers all three options with tailored invoicing to match your budget.

Sharp office printers use the Sharp Security Suite, featuring 256-bit AES encryption, up to 7-times data overwrite, and optional Common Criteria Certified Data Security Kits. These features protect confidential information for healthcare, government, and corporate clients, and an End-of-Lease data erasure feature ensures data is wiped before device return.

Southern Office Machines provides on-site service from factory-trained, certified technicians, along with monthly, quarterly, or annual maintenance agreements. Managed Print Services include fleet monitoring, automated meter readings, and auto-toner replenishment, plus remote technical support via phone, email, and LogMeIn Rescue to minimize downtime.

High-volume offices should look for devices rated between 25 and 70 pages per minute, depending on team size and document demands. Faster speeds reduce wait times for large print jobs and are especially useful for shared workgroups, marketing departments, and organizations producing frequent color documents or reports.